Administrative Assistant/Translator

Status
Closed
Posting Date
14 مارس 2018
Closing Date
29 مارس 2018
Location
Dubai, UAE
Report To
Director of PKM
Vacancy Type
Full-time
Job Number
ICBAPKM-AAT-2018-003
Grade
13
Gross Salary Range
AED 14,375 per month plus medical and life insurance
Job Summary

Provide administrative and translation assistance to Director of PKM and staff.

Job Responsibilities
  • Assist Director of PKM in:
    1. Making travel and accommodation arrangements for Director and staff;
    2. Placing and receiving calls as necessary or requested by Director, and organizing meetings and arranging audio conference calls;
    3. Keeping Director’s calendar, coordinating meetings, appointments, etc.;
    4. Supporting Director in the logistics and arrangements for Board meetings;
    5. Maintaining Board files;
    6. Taking minutes at division meetings and following up on decisions taken;
    7. Preparing letters, invitations to governmental bodies, heads of organizations etc. and following up on them;
  • Assisting division staff with administrative duties as requested;
  • Maintaining an electronic record of all division records, files, correspondence, etc;
  • Handling all purchase requests and following up on them; maintaining a record of all incurred costs of the division for Director and division section heads; monitoring a division inventory of all publications and supplies to ensure supply is continuous.
  • Translating corporate publications including press releases, feature stories, and concept notes/proposals. (approximately 30% of time)
  • Arranging translation of brochures and project briefs, project documents, training manuals and other materials as requested by Director or division section heads.
  • Reviewing the translations of ICBA documents in Arabic before they are sent for layout and print.
  • Supporting division exhibitions, workshops, events and open days including:
    1. Arranging group bookings at hotels for external participants in ICBA’s events and training seminars as well as other travel arrangements for groups;
    2. Procuring required publications and items;
    3. Preparing agendas, and making logistical arrangements related to visitors to ICBA
    4. Other support as needed.
  • Ensuring that all original copies of memorandums of understanding are provided to the Director General Office for filing, and to the knowledge hub specialist for uploading on the CRM.
  • Any other tasks assigned by Director.
  • Filling in for Director General’s secretary as necessary
Qualifications and Experience

Essential

  • A university degree in business administration, languages or journalism, or any related field
  • 3 to 5 years of recent relevant experience
  • Excellent knowledge of general office procedures and secretarial practices
  • Excellent computer skills and aptitude
  • Ability to plan, organize, and carry out multiple assignments
  • Excellent knowledge of English and Arabic
  • Ability to work independently with minimal supervision
Applicants are kindly requested to send an updated cover letter and C.V combined in one PDF file along with two names as references to:   Human Resources ICBA P.O. Box 14660 Dubai- UAE Fax: +9714 3361149 Email: hr@biosaline.org.ae