Administrative Assistant

Status
Closed
Posting Date
13 August 2015
Closing Date
19 August 2015
Location
International Center for Biosaline Agriculture, Dubai, UAE
Report To
Director of Research and Innovation
Vacancy Type
Full-time
Job Number
ICBADRI-AA-2015-003
Job Summary
Administrative Assistant
Job Responsibilities
  • Responsible for the maintenance of division records, correspondence, etc.
  • Make appointments for the Director and  R & I Scientists
  • Review documents and memos for the Director
  • Plan and arrange meeting for the R&I Division and make necessary follow-up’s with Scientists 
  • Manage and maintain Director’s schedules, appointments and travel arrangements, in addition to Scientists traveling schedules and events 
  • Keep Director’s calendar, coordinating meetings, appointments, etc.
  • Arrange for translation as requested by Director
  • Arrange and co-ordinate meetings and events 
  • Responsible for Purchase orders for the R&I Division, including request for quotations, preparation of comparative statements, finalization of order, follow-up
  • Take minutes at Technical Group meetings and follow up on decisions taken
  • Coordinates and track the R&I division finance issues in collaboration with Finance Section.
  • Coordinates events & training in collaboration with PKM and CS divisions
  • Fill in for Director General’s secretary, as necessary
  • Supervise, coach and train lower level staff
Qualifications and Experience
  Essential
  • Bachelor degree in business administration of any related field
  • 3 to 5 years’ recent relevant experience including Admin fields
  • Excellent knowledge of general office procedures and secretarial practices
  • Excellent computer skills and aptitude
  • Ability to plan, organize, and carry out multiple assignments
  • Ability to work independently with minimal supervision
  • Good working and communication skills of English and Arabic (bi-lingual) 
  • Ability to work independently with minimal supervision
  Desired
  • Previous experience in related roles working in an international institution
  Applicants are kindly requested to send an updated cover letter and C.V combined in one PDF file along with two names as references to:   Human Resources ICBA P.O. Box 14660 Dubai- UAE Fax: +9714 3361149 Email: hr@biosaline.org.ae