Responsible for the maintenance of division records, correspondence, etc.
Make appointments for the Director and R & I Scientists
Review documents and memos for the Director
Plan and arrange meeting for the R&I Division and make necessary follow-up’s with Scientists
Manage and maintain Director’s schedules, appointments and travel arrangements, in addition to Scientists traveling schedules and events
Keep Director’s calendar, coordinating meetings, appointments, etc.
Arrange for translation as requested by Director
Arrange and co-ordinate meetings and events
Responsible for Purchase orders for the R&I Division, including request for quotations, preparation of comparative statements, finalization of order, follow-up
Take minutes at Technical Group meetings and follow up on decisions taken
Coordinates and track the R&I division finance issues in collaboration with Finance Section.
Coordinates events & training in collaboration with PKM and CS divisions
Fill in for Director General’s secretary, as necessary
Supervise, coach and train lower level staff
Qualifications and Experience
Essential
Bachelor degree in business administration of any related field
3 to 5 years’ recent relevant experience including Admin fields
Excellent knowledge of general office procedures and secretarial practices
Excellent computer skills and aptitude
Ability to plan, organize, and carry out multiple assignments
Ability to work independently with minimal supervision
Good working and communication skills of English and Arabic (bi-lingual)
Ability to work independently with minimal supervision
Desired
Previous experience in related roles working in an international institution
Applicants are kindly requested to send an updated cover letter and C.V combined in one PDF file along with two names as references to:
Human Resources
ICBA
P.O. Box 14660
Dubai- UAE
Fax: +9714 3361149
Email: hr@biosaline.org.ae
Post Date
13 August 2015
Status
Closed
Vacancy Type
Full-time
Closing Date
19 August 2015
Location
International Center for Biosaline Agriculture, Dubai, UAE