Call for Expression of Interest: Facilitator for Strategy Workshop

Status
Closed
Posting Date
3 April 2018
Closing Date
15 April 2018
Location
Dubai, UAE
Report To
Director of PKM
Vacancy Type
Consultancy
Job Number
ICBADGO-SRC-2018-002
Job Summary

The International Center for Biosaline Agriculture (ICBA) is in the process of refreshing its Strategy (2013-2023). The ICBA Strategy refreshment process includes as a first step internal evaluations and stakeholder feedback followed by a workshop on strategic planning to be organized by ICBA early in quarter 2 of 2018. The exact timing of the workshop will be determined once the new ICBA Board of Directors is assigned.  The workshop which builds on internal strategic planning, will provide an opportunity for peer exchange among the personnel from ICBA, strategic donors and partners regarding the strategic vision for ICBA going forward.

Job Responsibilities

Main deliverables

The contractor is expected to produce the following deliverables:

Deliverable Working days required By when

A succinct document that consolidates the work of the different internal taskforces assigned internally to evaluate and propose revisions and changes to the relative technical area

4 working days (2 days meeting with the various task forces. 2 days writing consolidated draft revised strategy)

10 days after signing of consultancy agreement

Pre workshop organization in consultation and coordination with ICBA.

2 working days

TBD

Workshop conducted

1 working day

TBD

Final draft of the Refreshed Strategy (2013-2023) prepared and submitted to ICBA

2 working days

10 days after end of workshop

Strategy finalized

1 working day

5 days after receiving ICBA comments

Total 10 days  

Scope of work

  1. To prepare the first draft of the Refreshed Strategy document based on the internal evaluations and feedback discussions.
  2. Pre-workshop support:
    • to the internal team organizing the invitations, and venue preparation and set-up. This includes preparing the invitation letter to be sent by ICBA, outlining how meeting hall is to be organized, and providing list with the needed supplies.
    • To facilitate the drafting of retreat agenda/program of events and brief background in consultation with ICBA staff and other stakeholders to ensure the accomplishment of the overall objectives
    • To provide detailed guidelines to session leads concerning their inputs to the workshop program, as well as general guidelines for all participants
  3. Workshop Facilitation:
    • To lead the workshop, providing expert input during the workshop sessions in the domains of knowledge
    • To facilitate the breakout meetings and focus group discussions, ensuring timely completion of all activities and events
    • To prepare and provide materials needed for breakouts and group sessions
    • To encourage maximum participation from participants by continuously gauging and soliciting feedback from participants formally and informally
    • To support and advise presenters on how to maximize active engagement of the group in discussion, raising issues, making recommendations and drawing conclusions
    • To collect, synthesize and present feedback collected from participants in the course of the workshop
  4. Based on the feedback from the workshop, prepare and submit to ICBA for review the final draft of the Refreshed Strategy (2013-2023).
  5. Integrate the comments of ICBA into the final version of the Refreshed Strategy (2013-2023)

Timeframe:   

The consultancy is expected to take a total of 10 working days during quarter 2 of 2018.  

Travel

ICBA is soliciting expressions of interest from contractors who are already based in Dubai. Accordingly, no travel costs or per diem is covered under this contract.

Qualifications and Experience
  • Graduate degree in Natural Sciences, or Economics, or Social Sciences, or Business, or other relevant areas
  • Over 10 years of relevant work experience, preferably within the context of the international development or applied research field
  • Significant experience in coordinating and planning events for not-for-profit and/or development organizations
  • Excellent administration, organizational and time management skills
  • Previous record of successful facilitation of strategy development or refreshment efforts (contractor should outline in his/her submission such efforts)
  • Excellent verbal and written communication and reporting skills in English (contractor should provide in his/her submission an example of previous work written

Reporting

The consultant shall report directly to the Director of Partnerships and Knowledge Management Ms. Seta Tutundjian, International Center for Biosaline Agriculture, Dubai

Submission of Proposals

Proposals must be received by COB 15 April 2018 and should include:

  • cover letter;
  • detailed resume (including contact information of relevant professional references);
  • sample of previous written reports and/or strategies;
  • list of facilitated workshop;
  • budget with an itemized breakdown (daily professional rate, and any other costs).

Applicants are kindly requested to send all above mentioned documents combined in one PDF file to: Human Resources ICBA P.O. Box 14660 Dubai, UAE Fax: +9714 3361149 Email: hr@biosaline.org.ae

Evaluation

The quotation will be rated according to the following technical and financial criteria:

Technical Criteria (70%):

  • Technical expertise
  • Previous experience in facilitation of similar workshops
  • Quality of Written work submitted
  • Recommendations from references

Financial Criteria: 30%